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Reporting to the General Manager, the Librarian/Archivist is responsible for the management of all aspects involved in the effective operation of the CSTC Library and Archives. This work includes administrative activities related to budgeting and management of staff, collections, and facilities, as well as supporting the work of the Carrier Sekani First Nations (CSFN).

Developed in 2018, the CSTC Library and Archives encompasses a collection of records, publications, gray literature, audio-visual, and cartographic materials which documents the rich history of the CSTC, and the Dakelh and Sekani peoples.

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DUTIES

Administration and Management

• Reports to the CSTC General Manager, CSTC Tribal Chief, and the Board of Directors
• Budget development and tracking
• Planning and policy development based on the needs of both collections and users
• Project planning and management
• Grant writing and management
• Contract management
• Recruitment and hiring
• Supervision and training of all staff, students, interns, and volunteers in the CSTC Library and Archives
• Facilities management including space planning, fixture and equipment purchase and maintenance, overseeing physical and virtual security of all resources, environmental monitoring and control

Public Services

• References services – in person and remotely via phone and/or email
• Bibliographic instruction and orientations to the CSTC Library
• Researcher registration & maintenance of researcher records
• Circulation of library materials
• Management of reproduction and including Traditional Knowledge and copyright considerations
• Lending and borrowing and document delivery services
• Outreach and training to community members
• Promotion and advocacy activities
• Development of partnerships with other libraries, archives and organizations
• Professional engagement in relevant associations and organizations

Technical Services

• Collections development (library and archives) including acquisitions, subscriptions, and backlog
• Management and maintenance of the organization’s collection management system, CollectiveAccess, databases, and digital collections
• Cataloging of library materials and processing of archival materials to current professional standards and department policies and procedures
• Oversee and manage the Digitization Lab and digitization staff, including developing and following best practices for digitization and digital preservation
• Preservation and conservation of archival and library materials
• Computer and playback equipment maintenance and troubleshooting

Records and Information Management

• Direction and advisement of records management best practices and procedures
• Creates records classification systems; applies retention and disposition, provides records management training, and oversees staff records keeping practices

REQUIRED QUALIFICATIONS

• Strong understanding of the Mandate, Vision and Mission of the CSTC
• Master of Archival Studies (MAS), or Master of Library and Information Science (MLIS) from an ALA-accredited institution, or equivalent knowledge and work experience
• Knowledge of Indigenous Title and Rights issues in British Columbia
• Understanding of the information needs of First Nations communities including a working knowledge of relevant materials and sources specific to First Nations communities.
• Familiarity with and respect for the core values, ethics, and skillsets of librarians and archivists
• Demonstrated ability to work effectively independently or as part of a team
• Ability to create a positive working environment for staff, students and volunteers
• Ability to use a Windows-based computer network
• Knowledge of records management and information governance principles and best practices
• Knowledge of digitization workflows and processes, and digital preservation practices
• Knowledge of Brian Deer Classification and cataloging standards (MARC21, RDA)
• Knowledge of archival arrangement and description practices and standards (RAD, ISAD-G)
• Experience providing reference services
• Demonstrated supervisory and administrative experience
• Experience with bibliographic instruction and training programs
• Ability to manage time and competing priorities is essential
• Strong interpersonal skills
• Successful grant and proposal writing experience

DESIRED QUALIFICATIONS

• Training and/or experience in both libraries and archives is an asset (at least one is required)
• Experience managing a library, archives, cultural or resource centre, or program in a non-profit organization
• Experience working for Indigenous governments or organizations
• Experience troubleshooting photocopiers, scanners, and audiovisual equipment

CONDITIONS OF EMPLOYMENT

• Must be able to travel a minimal amount
• Must have access to a reliable vehicle and hold a valid driver’s license
• Full-time position for one year, possibility of extension
• Must obtain and maintain a clear criminal record check

The above statements are intended to describe the general nature and level of work being performed by the incumbent. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and/or skills required of the incumbent.

Salary Range: $29.00 to $34.83 based on education and experience.

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If you are interested in this position, please submit a cover letter and resume by 4:30 pm on Friday, May 20, 2022.

Carrier Sekani Tribal Council

Attention: General Manager

Suite 200 1460 6th Ave, Prince George, BC V2L 3N2

Email: generalmanager@cstc.bc.ca

We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

Preference will be given to those of Aboriginal Ancestry per Section 16 of the Canadian Human Rights Act. People of Carrier Sekani ancestry are encouraged to apply.

Reporting to the General Manager, the Technical Services Unit (TSU) Project Manager ensures the overall coordination and administration of all programs and services offered by the Carrier Sekani Tribal Council (CSTC) Technical Services Unit, as per the Memorandum of Understanding between Indigenous Services Canada (ISC) and CSTC, with the following objectives:

• Provide ongoing technical advice to Member First Nations in support of the capital project management process.
• Provide ongoing Capital Planning Advisory Services.
• Provide assistance to Member First Nations in preparing their First Nations Infrastructure Investment Plans (FNIIP) annual updates.
• Provide assistance to Member First Nations in acquiring effective Municipal Type Services (MTS) from local municipal authorities.
• Assist member First Nations in upgrading fire equipment, specifically, acquisition and assisting in ensuring updated records/reports/equipment are current in their communities.
• Maintain a library of technical information, policies, reports and drawings.
• Provide assistance to Member First Nations in preparing and monitoring Maintenance Management Plans, including planning, performance monitoring, O&M cost tracking and control.
• Follow up with Member First Nations to see who has a Comprehensive Community Plan, who needs one, who needs to update, etc.
• To provide assistance to Member First Nations housing planning/programs.
• To update housing policy template for member FN to utilize and/or FN policies.
• To identify funding sources to pay certified building inspectors.

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Purpose of the Job

Specific duties are as follows:

• Secure and maintain budgets.
• Provide assistance to liaise and consult with Band and Tribal Councils within the area to promote TSU services.
• Maintain contacts with other First Nations’ agencies.
• Actively represent the interest of the TSU as they relate to the capital program to various agencies and associations locally, provincially and federally through meetings, conferences or other functions as required.

Assist Consultant Engineer:

• Review and confirm project documentation to obtain capital funding.
• Review and confirm as-built drawings and/or CAIS forms to obtain Operation & Maintenance funding.
• Review designs prepared by consultants, as needed.
• Certify Asset Condition Reports to ISC, if needed.
• Professional advice to Bands on capital and maintenance items, as needed.
• Capital planning for CSTC; Assist in submission to ISC and other agencies for additional capital and O&M funding.
• Liaison with BC Environment, First Nations Health Authority, and other government agencies (i.e., environmental and health concerns with CSTC communities).

Clerical Duties:

• Maintain program filing system and update as necessary.
• Maintain library of technical reports.
• Maintain office inventory and equipment.
• Verify vendor’s invoices and other project invoices and prepare for submission to the CSTC Finance Department.
• Make inquiries to ISC regarding status of capital projects or other requests.
• Satisfy quarterly reporting requirements of ISC by creating and maintaining a database of all capital projects for input into Capital Project Progress Reports for quarterly reporting requirements to ISC on behalf of member Bands by staff.
• Track project status (budget versus expenditures).
• Prepare capital project invoices for submission to the CSTC Finance Department.
• Prepare funding request submissions for maintenance training, as required.
• Create form documents (i.e., completion report, etc.) for data input on the computer.
• Prepare capital project submissions, as required.
• Attendance at CSTC meetings, as requested.

Personnel Management:

• Directly coordinate support staff, contractors, engineers and maintenance personnel.
• Follow established personnel policy for all staffing actions.
• Enforcement of personnel policy and disciplinary action, as necessary.

Financial Management:

• Assist in the preparation of budgets as they relate to the operation and planning of technical services with Consultant.
• Provide assistance to negotiate and secure budget amounts for all contracts and proposals.
• Review and approve all invoices, obtain all monthly and annual program revenue and expenditure statements.
• Provide assistance to ensure financial reports as required by the funding agencies are prepared and submitted.

Qualifications

The position of Technical Services Unit Project Manager requires completion of Grade 12, post-secondary education and related experience. The incumbent must possess a range of technical, managerial, and project experience and experience working with First Nations and/or of First Nations Ancestry is an asset. Strong computer skills, including knowledge of Microsoft Word, Excel, business English skills, and interpersonal skills are also required.

Conditions of Employment

• Must be able to travel a minimal amount.
• Must have access to a reliable vehicle and hold a valid driver’s license.
• Full-time position, subject to annual funding.
• Must obtain and maintain a Criminal Records Check.

The above statements are intended to describe the general nature and level of work being performed by the incumbent. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and/or skills required of the incumbent.

Salary: $30-$45/hr based on education and experience.

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If you are interested in this position, please submit a cover letter and resume by 4:30 pm May 6, 2022, to:

Carrier Sekani Tribal Council
Attention: General Manager
Suite 200 1460 6th Ave, Prince George, BC 2L 3N2
Email: generalmanager@cstc.bc.ca

We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

Preference will be given to those of Aboriginal Ancestry per Section 16 of the Canadian Human Rights Act. People of Carrier Sekani ancestry are encouraged to apply.

The primary purpose of the Executive Administrator (EA) is to provide administrative support to the Tribal Chief, Board of Directors, and the General Manager. The EA role requires excellent administrative skills and the ability to function efficiently as a support person to the political and administrative personnel of the Tribal Council. The position requires an ability to work with minimum supervision and in an orderly and efficient manner. The incumbent must be proficient in the knowledge of Microsoft Office Applications, minute taking, and maintain a high degree of confidentiality. Report writing and business English skills are required, along with excellent interpersonal and team management skills.

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Responsibilities/Duties:

• Coordinates schedule of appointments for the Tribal Chief;
• Prepares all levels of briefing notes for the Tribal Chief;
• Exercises due diligence for walk-in clientele, and phone calls;
• Correspondence and material presentation;
• Responsible for ensuring that CSTC and Special Meeting Minutes, Motions, and related documentation are produced and distributed in an orderly, accurate, and timely fashion;
• Ensures that meeting packages are completed in a timely fashion for advanced distribution to the Board of Directors (Chiefs);
• Maintain confidentiality of information and files;
• Filing and administrative records management;
• Attends public forums, meetings, etc., as directed;
• Assists in the coordination of Tribal Council special events (AGA, Special Assembly, etc.);
• Coordinates travel advances and reconciles expenditures in accordance with the financial regulations of the Carrier Sekani Tribal Council;
• Provides support/vacation coverage to other Administration staff as required;
• Other related duties, as requested by the General Manager.

Working Conditions:

Hours of work are to be from 8:30 am – 4:30 pm, Monday to Friday. Minimal weekend and evening work, but will be given sufficient notice if required. Some travel will be required.

Qualifications:

The Executive Administrator position requires post-secondary education in a relevant field or an equivalent combination of education and experience.

In addition, knowledge of the traditions, values, and language of the Carrier Sekani people is required, along with an understanding and appreciation of relevant local, provincial, and national issues and concerns, as they relate to Aboriginal people.

Must have a valid Class 5 driver’s license.

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If you are interested in this position, please submit a cover letter and resume by 4:30 pm May 6, 2022, to:

Carrier Sekani Tribal Council
Attention: General Manager
Suite 200 1460 6th Ave, Prince George, BC 2L 3N2
Email: generalmanager@cstc.bc.ca

We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

Preference will be given to those of Aboriginal Ancestry per Section 16 of the Canadian Human Rights Act. People of Carrier Sekani ancestry are encouraged to apply.